Fast Enterprise International Notarization and Authentication Service

Apostille | Helping Corporate Documents Cross Borders Smoothly

About

Apostille

What is an Apostille?

Get corporate documents internationally recognized

As enterprises globalize, a growing number of companies need to use domestic documents for overseas business activities. For example: overseas company registration, offshore bank account opening, overseas investment, international business cooperation, and cross-border legal affairs. Due to differences in legal systems among countries, documents usually require authentication when used abroad to verify their authenticity and legal validity.

Apostille is one of the methods of international document authentication used to prove the authenticity of the signature, seal, and signing authority on public documents, making it easier for the documents to be used among relevant countries.

Simply put:
Apostille solves the problem of how corporate documents are recognized by overseas institutions.

What documents can be apostilled?

Common documents applicable for Apostille include (but are not limited to):

Business / Corporate documents

Company Registration / Business License
Power of attorney, contract, commercial agreement
Articles of Association, Shareholders' Meeting Resolution
import and export documents, commercial invoice

Personal documents

Birth certificate
Marriage/Divorce Certificate
Certificate of No Criminal Record
Degree Certificate and Transcript
Identification, power of attorney, notarized declaration

Which countries and regions does this apply to?

Apostille is currently accepted by 120+ countries/regions, including:

Applicable countries and regions

North America: United States, Canada
Most European countries:
Parts of Asia: China, Hong Kong, Macao
member states of the convention in regions such as Australia and South America

(Detailed lists can be provided or consulted based on the target country)

Why do Chinese enterprises expanding overseas need Apostille certification?

Trust guarantee behind cross-border business

Entering the international market requires not only overseas companies and commercial channels, but also ensuring that corporate documents are accepted by the target countries and regions.

Establishment of overseas companies

When a company registers an offshore company, it may need to:

company registration documents
Certificate of Directors and Shareholders
License file

Overseas bank account opening

When banks review a company's background, they may require:

corporate certification documents
Identity document
Company authorization materials

International Investment and Business Cooperation

Regarding:

overseas investment project
Business contract
Authorized by law

Many enterprises confuse the three authentication methods, leading to issues such as wrong materials submitted, repeated processing, project delays, and wasted expenses. With overseas institutions enforcing strict reviews in 2026, choosing the wrong authentication method will result in direct rejection of materials.
Accurately match the certification method based on document purpose, destination country, and receiving institution requirements to avoid invalid processing that delays cross-border business progress.

Notarization

Only verifying the authenticity of the document content and the act of signing belongs to domestic judicial verification, which has no international general validity and is basically not recognized alone by overseas institutions.

Apostille

Consular legalization

File type coverage

Choosing the right authentication method can prevent documents from becoming unusable, repeated processing, and delays in overseas project progress.

Articles of Incorporation business license Audit and tax filing Director's passport

Fast Corporate Global Notarization and Authentication Service

Apostille | Supporting Cross-Border Compliance of Corporate Documents

Kuaiqiwu focuses on corporate globalization business services, providing international notarization and authentication solutions for enterprises and individuals.
Our service model: More than just agency, it is compliance and risk control.
Most service providers on the market simply handle document submission on behalf of clients without conducting preliminary reviews, making it easy for users with over 30% to encounter issues such as invalid certification or rejection during overseas reviews.Kuaiqiwu has specialized in cross-border compliance services for 8 years. Relying on a standardized risk control system, we refuse to simply submit documents on your behalf. Instead, we ensure compliance through preliminary central verification and end-to-end risk control, significantly reducing the need for rework and the likelihood of rejection, thereby efficiently addressing companies’ Hague Apostille certification needs.

We base this on:

File type
Country of use
practical application
receiving institution requirements

Assist clients in planning a suitable certification path.

Services include:

Document Review

Authentication Scheme Planning

processing procedure coordination

Progress update

Follow-up support

Help enterprises reduce uncertainty in the process of using cross-border documents.

Why choose KuaiQiWu?

Professional Experience · Global Vision · Compliant Services

International document certification involves different country rules and institutional requirements.
Kuaiqiwu has years of corporate service experience, assisting clients with operational support to let companies focus on business growth.

Our Advantages

16 years of accumulated experience in enterprise services

Serving enterprises and investors since 2010, specializing in corporate cross-border compliance, and familiar with various review rules for overseas account opening and outbound investment.

10,000+ enterprise service experience

Successfully assisted a large number of Hong Kong and overseas enterprises with company registration, maintenance, and related business services.

极速出件时效

专属官方合作通道，相比常规办理流程提速85%，加急业务当日审核、快速出件，完美适配紧急出海、开户、投标项目。常规业务快速办结，加急最快1个工作日出结果。

99.5%稳定通过率

前置排查材料风险，全年驳回率低于0.5%，靠谱省心。

10分钟快速响应

1对1专属顾问对接，全程跟进，无隐形收费。

透明服务价格

明确服务内容及收费标准，无隐藏费用，让企业安心规划成本。

Fast Qiwu, building a global enterprise service system

From corporate establishment to long-term operations, we provide full lifecycle enterprise services.

Going global is not just about completing a single business transaction; it requires continuous, stable, and compliant global operational support.
Kuaiqiwu builds an enterprise service system covering the entire process of establishment, operation, and expansion around the needs of enterprise globalization development:

Global company registration

Set up an overseas business entity and launch your international business layout.

International notarization and authentication

Address the usage requirements for cross-border documents and business affairs.

Global bank account opening

构建国际资金管理体系，支持全球业务往来。

outbound investment

Assist enterprises with overseas investment planning and global market layout.

Tax and financial compliance

Optimize overseas operations management to ensure the long-term, stable development of the enterprise.

Comprehensive services for enterprises going global

Provide comprehensive support covering the process of enterprise globalization.

Kuaiqiwu is not only a corporate business service provider, but also a long-term partner in a company's global development. From a company's very first step toward internationalization to the continuous expansion of its global operations, Kuaiqiwu always accompanies enterprises as they move forward steadily.

开启国际公证认证咨询

让企业文件顺利进入全球市场

不清楚文件是否需要认证、不知道适配哪种认证方式、担心办理无效？提交需求，专属顾问一对一免费评估！

文件适用性免费评估

使用国家合规要求解析

最优认证路径规划

透明报价与时效说明

全程专属顾问跟进

Welcome to online consultation

Frequently Asked Questions

海牙认证和普通公证有什么区别？可以通用吗？

不可以通用。普通公证仅具备国内效力，无法被海外机构认可；海牙认证是国际通用核验方式，针对海牙成员国生效，是企业跨境文件使用的必备合规步骤，二者适用场景、法律效力完全不同。

香港公司银行开户必须做海牙认证吗？

2026年香港金管局AML反洗钱审核收紧，多数传统银行及跨境支付平台，均要求内地关联文件、董事证件提供海牙认证，用来核验文件真实性，无认证材料大概率会触发风控拒户。

海牙认证有效期是多久？是否终身有效？

海牙认证本身无固定有效期，但海外机构普遍要求3-6个月内的认证文件。若企业信息、证件内容发生变更，需重新办理认证，建议根据业务办理节点同步更新。

非海牙成员国文件需要怎么办理认证？

针对非海牙公约国家，无法使用海牙认证，需办理领事双认证（公证+外交部认证+领馆认证）。我们可根据目标国家，匹配对应的合规认证方案，避免办错材料。

资料不齐全，可以代办海牙认证吗？

可以。我们提供前置资料梳理、合规优化服务，针对缺材料、材料不规范、内容不符等问题，协助客户完善材料，最大化保障认证顺利通过。