Video Notarization of Authorization

Video Notarization of Authorization | Remote Video Authorization, A New Solution for Cross-Border Investment, Commercial, and Civil Notarization

Online video verification of identity and authorization intent, suitable for overseas individuals, remote business, cross-border investment, and other scenarios; fixed fees, no hidden charges

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About

What Is Video Notarization of Authorization?

Video notarization of authorization is a legal service in which a notarial institution, upon the application of the parties concerned, verifies the applicant's identity and confirms the authenticity of the authorization act through online video connection, and notarizes the power of attorney, authorization contract, or related authorization matters in accordance with the law.

Simply put, traditional notarization requires the person to appear in person at the notary office; video notarization of authorization allows parties who are overseas, in a different location, or unable to appear in person to complete identity verification, confirmation of intent, and authorization notarization procedures via video. It is particularly suitable for cross-border investment, overseas business, remote authorization, and other scenarios.

Why Is Video Notarization of Authorization Needed?

Different regions have different procedural rules. Many transactions require the person to sign documents in person. Clients who are overseas or in a different location cannot return to China or appear in person, and paper authorization documents are often not recognized by banks, industrial and commercial authorities, real estate registration centers, and other institutions. Without compliant video notarization of authorization, problems easily arise, including: invalid authorization, rejection of applications, rejection of bank account opening, failed equity transfers, blocked property transfers, and projects that cannot be implemented.

The main applicable scenarios for clients handling business are as follows:

Mainland investment and establishment of business

Overseas investors entrust domestic agents to establish companies, make equity changes, handle trademark matters, conduct real estate transactions, carry out company spin-offs, etc. A video notarization of authorization certificate is required before submission and use in mainland China.

Overseas projects and bidding scenarios

Enterprises participating in overseas engineering projects, overseas bidding, cross-border mergers and acquisitions, etc., need to remotely sign powers of attorney and entrust domestic personnel to handle relevant procedures on their behalf.

Cross-Market Expansion and Cooperation Scenarios

For cross-border e-commerce onboarding, overseas investment and financing, and cooperation contract signing, remotely issuing a notarized power of attorney enhances the credibility of documents and facilitates the authorized agent's engagement with partners.

Many foreign trade and overseas clients easily overlook the inconvenience of on-site notarization, which consumes significant time and repeated expenses due to travel. If remotely authorized documents are needed for use in mainland China, video notarization of authorization can be arranged.

Corporate Video Notarization of Authorization

Focus: Video notarization of commercial powers of attorney; Applicable to: Overseas entities entrusting domestic personnel to handle mainland investment, company establishment, bidding, and bank account opening.
Common documents: Corporate power of attorney, board resolution of authorization, equity transfer authorization, contract signing authorization, credit agency authorization, etc.

Individual Video Notarization of Authorization

Focus: Individual remote video notarization of authorization; Applicable to: Individuals entrusting others to handle matters in mainland China such as real estate, marriage, inheritance, overseas study, and property transfer.
Common documents: Real estate purchase and sale power of attorney, transfer authorization, banking business authorization, inheritance affairs authorization, household registration archive inquiry power of attorney, etc.

Supporting Notarization and Authentication

Focus: After the video notarization of authorization certificate is issued, if it is to be used overseas, consular / apostille authentication can be arranged as a supporting service;
Applicable to: Notarized certificates used in overseas countries / regions;
Common documents: Original video notarization of authorization certificate, with supporting translation, notarial annotation, embassy authentication, etc.

Kuaiqiwu Supporting Services for Enterprise Global Expansion

Video Notarization of Authorization | Supporting Enterprises in Efficiently Conducting Cross-Border Trade

With 16 years of focus on corporate global expansion commercial services, Kuaiqiwu has served over 8,000 foreign trade clients nationwide. We offer one-stop agency consultation and document preparation services for video-based notarization by power of attorney, addressing four major pain points: non-compliant materials, rejected applications, slow certificate issuance and repeated supplementary document requests. We customize solutions based on four corporate dimensions: entrusted matters, document types, receiving authorities and mandatory client requirements, supported by a full suite of standardized digital services.

Free 1-on-1 notarization assessment, with a suitable solution provided in 5 minutes

Comprehensive document review across all dimensions, correcting 10+ types of rejection-causing issues in one go

Assistance in scheduling video notarization appointments, with guidance on online equipment and environment preparation

Real-time progress synchronization, with process feedback twice daily

Certificate issuance verification and authenticity assurance; notarized certificates can be verified online

Full-process Q&A for subsequent authentication support, covering 200+ port / institution rules

Delivery standard: Clients only need to provide scanned copies of identification documents and cooperate with online video; video verification can be completed in as fast as 1 working day

Based on the enterprise's:

Trade model
File type
Country of use
Mandatory client requirements

We assist in planning a suitable authentication solution.

Authorization matters, document types, receiving institutions, and mandatory client requirements; assistance in matching suitable notarization solutions.

Notarization Consultation

Document review and organization

processing procedure coordination

Authentication progress follow-up

International Trade Supporting Support

Helping enterprises reduce document obstacles in cross-border trade and making international cooperation smoother.

Common Service Scenarios

Notarization of Authorization by Overseas Entities for Use in China

Client needs: Overseas individuals / overseas companies investing in mainland China, establishing representative offices, joint ventures, participating in bidding, and opening bank accounts, where the person cannot appear in person and needs to complete video notarization of authorization.

Service Approach:

Commercial document organization

Overseas company notarization processing (including translation)

Mainland business document compliance support

Certificate of incorporation, business registration certificate, ARI, articles of association, credit certificate, power of attorney, board resolution, etc.

Notarized Power of Attorney for Overseas Business

Client needs: Domestic entities completing video notarization of authorization, with documents to be used in overseas countries, requiring subsequent apostille or embassy authentication.

Service Approach:

Review and Organization of Authorization Documents

Video Notarization Process Planning

Supporting Authentication for Foreign-Related Notarization

Overseas bidding, overseas asset disposal, authorization for overseas company affairs, etc.

Remote Notarization of Authorization for Overseas Individuals

Client needs: Chinese nationals overseas entrusting domestic relatives or friends to handle property purchase and sale, transfer, inheritance, archive inquiry, and other matters, who cannot return to China to sign in person.

Service Approach:

Preparation and Organization of Individual Authorization Documents

Full-Process Assistance for Video Notarization of Authorization

Subsequent Supporting Notarization Services

Property purchase and sale power of attorney, transfer authorization, inheritance authorization, bank agency authorization, archive inquiry authorization, etc.

Why Choose Kuaiqiwu?

Familiar with enterprise overseas expansion scenarios · Professional process support · Comprehensive service capability

Remote video notarization by power of attorney entails more than booking video conferences; it requires an understanding of enterprises’ real business needs. With years of experience in corporate global-expansion services, Kuaiqiwu provides relevant compliance support for clients, allowing enterprises to focus on business growth.

Our Advantages

16 years of accumulated experience in enterprise services

Deeply experienced in foreign-related documents, familiar with video notarization acceptance rules and document requirements, able to anticipate risks in advance and save clients time

Deeply Experienced in Foreign Trade and Going-Global Scenarios

Familiar with the requirements for using various commercial and individual authorizations in mainland China, proactively avoiding various rejection concerns and preventing ineffective rework

Precise Solutions, No Blind Processing

Customized solutions based on authorization matters, receiving institutions, and purposes, eliminating incorrect notarization

Worry-Free Full-Process Management

Dedicated personnel handle preliminary material review, document revision, video appointments, and progress follow-up, so clients do not need to coordinate with multiple parties.

High Approval Rate, Stable Turnaround Time

Extensive case experience helps avoid material rejection. Expedited solutions can quickly complete video verification and prevent project delays.

transparent fee structure

Fixed quotations with no hidden additional fees

Kuaiqiwu, Building a Global Enterprise Service System

From corporate establishment to long-term operations, we provide full lifecycle enterprise services.

Going global is not just about completing a single business transaction; it requires continuous, stable, and compliant global operational support.
Kuaiqiwu caters to enterprises’ global development needs and builds a corporate service system covering the entire process of incorporation, operation and expansion:

Global company registration

Global offshore and onshore company formation, establishing a solid foundation for global business expansion.

International Notarization and Certification

Hague Apostille and consular legalization of foreign-related documents, granting legal validity to cross-border business documents.

Opening a global bank account

Global commercial bank account opening, thoroughly resolving bottlenecks in capital outbound flows and global settlements.

Overseas investment

Compliance filing for Outbound Direct Investment (ODI), safeguarding the secure and compliant outbound flow of domestic capital.

Tax and Financial Compliance

Global tax and financial compliance and cross-border tax advisory, building a robust risk control defense for overseas operations.

Supporting services for enterprises going abroad

One-stop comprehensive overseas expansion support covering global intellectual property, overseas statutory secretarial services, offshore notarization, and compliance maintenance.

Kuaiqiwu is not merely a corporate commercial service provider, but a long-term partner for enterprises’ global development. From the very first step of corporate internationalization to continuous global business expansion, Kuaiqiwu safeguards enterprises throughout the whole journey.

Start a consultation for video-entrusted notarization.

Submit your needs, and we will help you smoothly connect to the global market

Submit your requirements, and we will provide you with:

Document Type Assessment

Usage Scenario Analysis

Certification Pathway Recommendations

Explanation of processing procedures

Professional consultant consultation

Welcome to online consultation

Frequently Asked Questions

If only scanned copies of documents are available, can video-entrusted notarization still be processed? Are original documents required?

According to the requirements of notarial institutions, in most cases scanned copies can be used for preliminary material review, and during video verification the original documents must be presented for identity comparison. The entire process can be completed online with video cooperation, and the principal does not need to appear in person at the notary office.

What is the difference between on-site notarization and video-entrusted notarization?

On-site notarization requires the principal to appear in person and sign documents in front of a notary; video-entrusted notarization is conducted through a remote video connection, where the notary verifies identity online and confirms the principal's intent to entrust. The notarized documents issued by both methods have the same legal effect.

How long does it take to process video-entrusted notarization?

Provided the materials are complete, video appointments generally take 1-3 working days. After video verification is completed, the notarized certificate is usually issued within 2-5 working days. Expedited channels can shorten the cycle, depending on the specific entrusted matter.

Which documents can be processed through video-entrusted notarization?

Commercial category: company authorization letters, board of directors entrustment resolutions, equity transfer authorization letters; personal category: real estate sale and purchase authorization letters, transfer authorization, inheritance entrustment, bank agency authorization, archive inquiry authorization letters, etc.

Which entrusted matters cannot be processed through video-entrusted notarization?

Matters involving wills, adoption, gifts, renunciation of inheritance rights, and other highly personal matters are generally not supported by most notary offices for video-entrusted notarization; if material information is contradictory, documents are expired, or the entrusted content is illegal or non-compliant, it also cannot be accepted.